Date: Feb 18, 2026
Location: New York, NY, US, 10281
Company: Associated Press
The Associated Press is an independent global news organization dedicated to factual reporting. Founded in 1846, AP today remains the most trusted source of fast, accurate, unbiased news in all formats and the essential provider of the technology and services vital to the news business. More than half the world's population sees AP journalism every day.
The Associated Press Fund for Journalism (APFJ) is a nonprofit foundation created by The Associated Press that ensures state and local news outlets across the US have the content and support they need to deliver nonpartisan reporting that engages communities and advances civic life.
The APFJ seeks a dynamic project coordinator to join our growing team. Reporting to our Senior Manager of Grant Operations with a dotted line to the CEO of APFJ, your work will make the continued success of the APFJ possible. Working behind the scenes, you’ll seamlessly organize and schedule meetings and events for APFJ executives with both internal and external stakeholders, support travel logistics and expense reporting, and move projects and grant activities along to meet deadlines while keeping documentation organized, updated, and visible to the right parties.
This is a full-time role that will be based in the AP New York office.
What you will do:
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Schedule and coordinate meetings for the CEO across internal and external calendars
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Create and manage team meeting agendas, materials, and presentations
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Communication management: draft, proofread, send, and follow up on emails and action items
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Monitor and report on progress across all grant projects and help coordinate moving parts
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Partner with the grant operations manager to prep and maintain documentation, and join cross-departmental check-ins to track grant deliverables from start to finish
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Spot friction points in grant delivery and day-to-day processes, and outline solutions
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Database upkeep and data entry
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Additional tasks as needed to support the APFJ team
Who you are:
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4+ years of experience with scheduling, project and event coordination
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Bachelor’s Degree required
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Proficiency in the Microsoft Office Suite, project management software, and CRM platforms
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Business acumen with experience working with cross-functional teams and senior managers in large, complex organizations
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Excellent communication and presentation skills across levels of leadership
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Ability to meet tight deadlines and use time efficiently to complete tasks on schedule
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Advanced-level professional competency in written and spoken English language
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Authorization to work in the United States for any employer
What will set you apart:
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Knowledge of the media landscape
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A keen interest in furthering the APFJ mission
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An eye for process improvement, and superior organizational skills
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Strong critical thinking, analytical, and problem-solving skills
Salary & Benefits:
The anticipated salary range for this position is $65,000 - $75,000 - based on a candidate’s skills, qualifications and location. The Associated Press offers comprehensive benefits, which include:
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Competitive medical, dental and vision coverage
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Retirement benefits
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Company paid life insurance
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Paid vacation and sick days
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Paid parental leave for any new parent
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Mental well-being resources
Application deadline is March 4, at 11:59 PM ET
AP seeks to build an inclusive organization grounded in respect for differences. We support all aspects of diversity and provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, gender identity, disability, status as a veteran, or other characteristic protected by law.
Nearest Major Market: New York City
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