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Assignment coordinator

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Date: Dec 4, 2018

Location: New York, NY, US, 10281

Company: Associated Press

The Associated Press is the essential global news network, delivering fast, unbiased news from every corner of the world to all media platforms and formats. Founded in 1846, AP today is the largest and most trusted source of independent news and information. On any given day more than half the world's population sees news from AP.

The Associated Press seeks an Assignment Coordinator for its New York, NY headquarters. Custom Content and Services is a business within the Commercial and Digital Sales department that generates significant revenue by providing editorial and commercial photographic assignment services worldwide.  It offers professional picture buyers access to the most comprehensive collection of 20th and 21st century photographs from AP’s vast print, negative and online photo library.

The Assignment Coordinator is responsible for coordinating photo and video assignments.  Duties include the collection of assignment details from sales managers and clients, creation and updating of assignment briefs, assisting with photographer and occasionally video crew selection, communicating shoot requirements to photographers, delivering the generated content to clients and reconciling billing and invoicing. 


The ideal candidate will possess a unique blend of business, project, technical and communication skills, must be highly self-motivated, able to multi-task and meet tight deadlines in a demanding market. To be considered, you must be detail-oriented, have flexibility with scheduling and be available to occasionally work nights and weekends. The ability to work in a team environment, be adept at problem solving, priority driven, and able to work effectively in a fast-paced environment with all levels of management and clients is key to success in this role. 


Key Responsibilities:

  • Production and fulfillment of assignments.
  • Liaise with sales managers to gather assignment details and requirements.
  • Detailed and clear communication and coordination with photographers.
  • Assist sales managers with selection and booking of photographers
  • Monitor end-to-end progress of multiple shoots simultaneously, including close communication with photographers on designated shoot days making sure jobs are on schedule and will meet client specification.
  • Handle video and photo files of all types.
  • Occasional transcoding and exporting of video files.
  • Quality control on fulfilled jobs from both an image quality and caption perspective so that distributed photographs follow client specifications and AP-style guidelines.
  • Ensure all assignments are correctly billed and invoiced in a timely manner.



  • Related job experience within a media/photography environment (Stock photo agency, commercial photography studio, publishing, wire photo news agency, etc.) with duties that include coordination of multiple projects/assignments simultaneously.
  • Excellent interpersonal communication / customer service skills with colleagues, superiors, clients, photographers, and editors a must – both oral and written.
  • General knowledge of video workflows, photography and photo production.
  • Must be self-motivated and detail-oriented.
  • Working knowledge of Photo Mechanic, Photoshop, and Windows operating systems required. Knowledge of Apple OS a plus.
  • Eagerness to learn all aspects of the photography industry, new systems, new processes, and each new photo assignment and task.
  • Ability to work nights and weekends when necessary.
  • Authorization to work in the U.S. will be mandatory.
  • Advanced-level professional competency in written and spoken English.


Application deadline expires at 11:59pm EST on Dec. 18, 2018

AP seeks to build an inclusive organization grounded in respect for differences. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, gender identity, disability or status as a veteran in accordance with applicable nondiscrimination laws.



Nearest Major Market: New York City

Job Segment: Photography, Graphic Design, Creative

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