The Associated Press is an independent global news organization dedicated to factual reporting. Founded in 1846, AP today remains the most trusted source of fast, accurate, unbiased news in all formats and the essential provider of the technology and services vital to the news business. More than half the world's population sees AP journalism every day.

We seek a proactive, detail-oriented, and collaborative temporary HR Coordinator to partner with our team of HR Business Partners across the globe and support the broader people function.  Motivated by a commitment to AP’s mission to advance the power of facts and uphold its organisational values, you will play a key role in delivering a high-quality employee experience at every stage of the lifecycle across all AP departments and locations.

Reporting to the Global Human Resources Manager, you will be instrumental in enabling the smooth running of HR operations.  You will take ownership of administrative processes, draft and co-ordinate key documentation, ensure compliance and accurate record-keeping, and facilitate clear communication across HR, payroll, benefits and other key stakeholders.

With a focus on precision and efficiency, this role requires a hands-on, solutions-focused professional who thrives in a fast-paced international environment and is committed to delivering seamless administrative support as part of a high-performing global HR team.

This is a temporary six-month role to be based in Chicago, IL, with three days a week in our AP office.

Key responsibilities:

• Work collaboratively with the HR team to ensure various HR processes, tasks, reports, and documents are completed of high quality and within deadlines.
• Facilitate resolution of HR requests by liaising between HR specialty areas (i.e, HRIS, Recruiting, Benefits, etc.) and other departments.

• Communicating employee status changes to HRIS, Payroll and Benefits colleagues as necessary.
• Assist in tracking employee paid time off balances, liaising with managers, HRBPs, and Payroll as appropriate.
• Providing ad-hoc support to the wider HR team on day-to-day operations and projects supporting AP’s mission and priorities.  

The successful candidate for this position will be:

• Highly organized with strong attention to detail.
• A clear and professional communicator (written and verbal).
• Proactive, with a collaborative approach to problem solving.
• Confident in liaising with a variety of stakeholders and managing multiple priorities/deadlines in a fast-paced business environment.

• Able to maintain confidentiality and handle sensitive employee data appropriately.

Essential criteria:

• Minimum of 1+ years of experience in an HR Administrator/Coordinator role or similar, ideally within an international organisation.
• Experience working with HRIS systems (knowledge of SAP HR and Success Factors recruitment/onboarding/performance management platform desirable but not essential).
• Prior involvement in recruitment and onboarding processes.
• Basic knowledge of employment and right to work legislation (multiple jurisdictions a plus)
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Advanced-level professional competency in written and spoken English language is required. Additional languages a plus.

Why Join Us? This is an exciting opportunity to play a key role in supporting our global people operations, shaping the experience of AP employees around the world. You will have the chance to support all aspects of the employee experience while working in an internationally recognized organization.

If you are passionate about people, thrive in a collaborative environment and are committed to driving business success, we encourage you to apply.  

 Application deadline is October 24, 2025
Resumes will be reviewed on a rolling basis.

The anticipated hourly range for this position is $27.50 - $30, contingent on experience and other job-related factors.  Employees are eligible to participate in an employer-sponsored health insurance plan, as outlined in the official plan documents. Additionally, they are eligible for paid time off and holidays per AP policy.

Employees are eligible to participate, according to the terms of the official plan documents, employer-sponsored health insurance plan, and are eligible for paid time off and holidays in accordance with AP policy.  

The Associated Press offers comprehensive benefits which include: 

·         Competitive medical, dental and vision coverage 

·         Company paid life insurance 

·         Paid vacation and sick days 

·         Paid parental leave for any new parent 

·         Mental health resources 

AP seeks to build an inclusive organization grounded in respect for differences. We support all aspects of diversity and provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, gender identity, disability, status as a veteran, or other characteristic protected by law.